How to set a billing method for a project

Overview

The billing method of your projects varies from one client to another? Nutcache now allows you to set an invoice method best suited to your business reality when you are creating a project.

Who can use this feature?

Members with the status of administrator or higher can create and manage invoices, and managers can do the same when assigned.

How to set an billing method for a project

You can set up a billing method in two ways:

1) Set your billing method upon creating a project

For projects that you are not going to bill (internal projects, for instance), turn off the Billable project switch.

For billable projects, choose one of the billing methods below:

Regular ou Progressive

Progressive: Progressive invoicing allows you to bill a project by percentage (as work progresses), rather than waiting until the project is fully completed to send a single invoice. This is particularly useful for long-term projects.

Regular: this option gives you the following methods:

Fixed-fee

Use this method when the client agrees to pay a single fixed fee for the fulfillment of the project, no matter how much time is spent on it.

Fixed project rate

This method tracks a single hourly rate for the entire project, regardless of who does what.

Service rate

The billable amount is calculated from the project services' rates. This method lets you associate an hourly rate with project services.

Member rate

The billable amount is calculated from the members' rates. This method allows you to enter a different hourly rate for each member.

Project phase

This billing method enables project managers to define for each project phase a specific billing method or to mark it as non-billable, according to their needs. Then each billable item will be invoiced depending on the settings of the project phase it is related to.

2) Setup the billing method under the “Settings” tab from the Project screen:

Billing method options:

1) Fixed-fee: Set the project amount

2) Fixed project rate: set the project hourly rate

3) Service rate: first click on the Set service rate button and then choose or edit your service rate for this project in the pop-up window

4) Member rate: first click on the Set member rate button and then choose or edit your member rate for this project in the pop-up window

5) project phase: first click on the Set billing methods button

Then you need to set up a billing method for each of your project phases. You can have as many different billing methods as you have project phases:

If one of the phases of your project is set as "service rate", you can click on the respective tab and add the services rates assigned to this project:
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You can do the same for the "Member rates":

NOTE: From the moment you select this billing method, you must log the time entries and the expenses as your project moves by and attach them to their related project phase, otherwise you won’t be able to bill them properly. Also, to provide a logical billing experience, the projects using this method can only be invoiced alone. As this method does not support multi-projects invoicing, it means such a project cannot be billed with others in a same invoice

That's it! This way you can configure the billing method (or methods) for your projects according to the needs and specificities of each one.