One of the most important tools for any organization is to track the time spent by the staff on different tasks and projects. That way, any company can better manage resources and avoid bottlenecks in the workflow.
Here you’ll learn how to properly register your time entries and fill a perfect timesheet based on the work you’ve been doing.
Who can use this feature?
This feature is available to Enterprise members with the status of regular member or higher.
Where can I find this feature?
The timesheet feature (2) can be found under the Time tracking module (1) from the left side menu. The timesheet is only available to Enterprise users.
How to start a timesheet?
Recording the amount of time spent on each task is very intuitive and straightforward in Nutcache. First, you need to define the date range for which you want to record time. Click the right or left arrow (<,>) or click directly on the dates to move to the desired period faster. You can always go back to the current day by clicking on the Today button.
How do I log my time?
After defining the right time period, you have 3 options to complete your timesheet. You can either add a row (1) and then record your work hours for each day of the week, or you can proceed more quickly by duplicating the timesheet from the previous week (2) or from another week of your choice (3). Note that holidays time entries cannot be duplicated.
When duplicating from a past week, your rows’ setting will obviously be copied in the same way you did before. But when you’re creating a new row, you’ll have to select a Project, a Service, a Task list and also the Task or Subtask you’ll be entering your time for. As you create and add a new row to your timesheet, you can mark it as a Favorite. Then, the next time you need to complete a timesheet, all you have to do is call up a favorite row, and it will appear in the timesheet with all of its details.
NOTE: You can now also add a time entry directly on a subtask, and subtasks can be opened from the timesheet by clicking on their name:
Once you’ve added your rows, you’ll be able to sort them by Project name, Client name or Time entry day.
In the process of adding your rows and logging your time entries, you can choose to Show or hide weekends (1) from your timesheet and also to add notes (2) to each time entry in your row.
NOTE: You can also add rows for Holidays and Leaves if your company had those settings configured. The former can only be edited by administrators and the latter will show you the remaining time once you start adding hours to it.
You can also delete rows by hovering to the right end of it and clicking on the trashcan icon that pops up:
What’s the difference between billable and non billable hours?
The timesheet displays the total work hours for each day as well as for the entire week. The timesheet highlights the difference between the total work hours and the billable work hours.
The alert icon indicates a discrepancy between worked hours and billable hours. To make modifications to the time entry, click on the alert icon.
The bubble count indicates the number of time entries for a same day. To view and edit the time entries, click on the bubble count .
How do I submit my timesheet for approval?
After checking the accuracy of the information displayed, click the Submit week button to submit the timesheet to the person responsible for approvals. You can cancel the submission for approval (click the Unsubmit week button) as long as the timesheet has not yet been approved.
If your company’s submission option is configured as Daily + weekly from the Organization settings’, you will be able to submit (and also approve, if you’re an administrator) the time entries for a day by hovering over the daily total hours.
NOTE: A timesheet that has been submitted can be modified only if it has not been approved by the project manager or team leader. Once a timesheet has been approved, it cannot be modified by the person who submitted it.
What are the timesheet different statuses?
A timesheet that contains greyed-out time entries means that it has not yet been submitted for approval.
Yellow time entries indicate that the timesheet has been submitted and is waiting for approval or rejection.
Red time entries mean that the timesheet has been rejected.
Green time entries indicate that the timesheet has been approved.
The status of the timesheet can also be found in the timesheet header section: