Overview
The Global Gantt Chart feature allows project managers or admins to view all projects’ details and edit the tasks information in a single shot! No more lacking of a big picture view of multiple projects at organization/department level: now, you can take a look at any time and visualize the whole work being done inside your organization to help you plan time, manage resources, and visualize dependencies while improving the strategic analysis of productivity and workload.
Who can use this feature?
This feature is available to all members, including guests who need to keep track of projects. Of course, guest users can only access the Gantt chart in read-only mode.
How to visualize your work using the Global Gantt Chart
First, you must log into your Nutcache account and select the Projects area from the main menu (1). Then select the Gantt view from the top left drop-down menu (2).
Once selected, the Gantt view will show you all of your organization's projects and tasks so you have the big picture of the work being done - with all the tasks to be perfomed in the left pane (1) while the right pane represents the tasks timeline (2).
Showing items in Gantt view
The Gantt's left sidebar is expandable to see all of your projects to monitor each stage of the work. Hover over the project you wish to expand to reveal its task lists and tasks.
How to reschedule tasks
The Global Gantt Chart allows some interactions with the tasks that are shown: the arrows connecting tasks show the dependencies between them (the order of completion that must be followed) and you can also change the due dates of a task. To define a task duration, you can either set its planned date from the left portion (1) of the Gantt chart, or you can reschedule it by dragging the ends of the task to extend or shorten it or move the entire timeline segment to the desired dates.
How to change the project timescales
Click the Today - Week - Month - Year links to see your project tasks by day, week, month, or year. In addition, the Global Gantt Chart shows a vertical blue line to represent the current day - you can also return to this position using the "Today" link from the top chart menu.
How to filter your projects
Using the Filters option, you can display projects in four different ways:
1) By project status - According to their status in order to present a clearer and less cluttered diagram. You can choose to display projects’ status such as “Planned”, “In progress”, “Completed” or “Archived”, for example, making it so much easier to keep track of your progress.
2) By project - Picking one or more projects you want to see in the chart - the default mode shows all the projects in your organization;
3) By client - Enables you to have a general look on the progress of each client’s projects.
4) By planned dates - Select a specific time range to filter your global Gantt chart.
How to create task dependencies from the Gantt Chart
You can also create task dependencies directly from the Global Gantt Chart. Just hover over to a task (represented by the colored bars) until a small gray dot appears on each side. Now just click and drag the dot until it connects with the dots of another task.
Once you’re done linking them, your tasks will be interconnected and dragging a task with dependencies will automatically reschedule all subsequent tasks in the chain.
How to delete dependencies
To delete dependencies, you need to open the task (clicking on a colored bar and then on the “expand” button), click on the More options menu (the three dots on the upper right corner) or on the existing dependencies, then hover over the task you wish to delete and click the delete "X" icon:
Create a new project from the Gantt chart
Don’t forget you can also create a new project from scratch while inside the Gantt chart view. Hover over the "+Project" button from the top menu (1), fill out the new project form (2) with as much information as you can, assign the members and the estimated dates, and you're done - the Gantt will also be updated in real-time to show your newest project.
Get more options
Still in the upper right section of the chart, click the More Options icon (the three dots icon) to customize the view by hiding completed tasks, hide or skip weekends on task planning, customize task colors and export the chart to an Excel or a PDF file.
No more wasting time looking at different Gantt charts for each of your projects: you now have a powerful tool at hand to visualize the big picture of all the work being done in your organization. Check it out now!